Document Scanning
We help organizations move from paper to the cloud
High-volume document scanning services designed with your business in mind
We understand that your documents play a crucial role in your operations. Managing extensive collections, whether in paper or electronic format, can be a daunting task. That's where our scanning and conversion services come in, providing a tailored solution to meet your company's unique needs.
We specialize in document scanning services for all types of documents:
Our process:
1. Preparation: Often overlooked but crucial, document preparation is a fundamental aspect of TSCI's document scanning services. Before scanning your documents, we perform a separate process that involves removing acco fasteners, staples, binder clips, tape, re-positionable notes (like "post-it" notes), and tape. We also straighten folded documents and mend torn corners.
2. Document Scanning: We utilize high-volume scanners from Kodak and Canon known for their exceptional output quality, reliability, and document preservation capabilities. We can scan documents in either TIFF or PDF format, including color images, and perform duplex scanning when needed to capture information on both sides of documents. Our services also incorporate features like blank page detection and removal, as well as document cleanup techniques such as de-skewing and de-speckling.
3. Indexing & Data Entry: As part of our document scanning services, TSC employs manual data entry and OCR (Optical Character Recognition) technologies to create index records tailored to your company's needs. Accurate indexing ensures efficient future retrieval of your files. Depending on your requirements, we offer both on-shore and off-shore data capture solutions, along with cutting-edge full-text and zonal OCR and ICR (Intelligent Character Recognition) software. Our machines and software are also equipped with OMR (Optical Mark Recognition) capabilities, providing high-level metadata and index values for easy text searches and database record retrieval.
State-of-the-art scanning facilities
The majority of our clients opt to send their documents offsite to our secure facilities in Colorado or California. These state-of-the-art facilities are equipped with advanced 24/7 security systems to ensure the safety of your records throughout the conversion process.
Our operations centers are outfitted with cutting-edge technology and equipment, catering to all your document conversion requirements.
Onsite scanning services
In situations where documents cannot leave their current location, TSC offers onsite scanning services. Our team arrives with all the necessary equipment and can start scanning within minutes!
To schedule an onsite scanning appointment, please click here.
FAQ
Q: Do I drop off the records or do you pick them up?
A: Records can be dropped off or picked up depending on your needs.
Q: How do you name/organize my records?
A: We typically start with file-folder level naming and then get more complex from there if it is required. i.e. Bracket/section-level, document-level, etc.
Q: Can I ship my records to you?
A: Yes of course! Please just first reach out to confirm which location, how to properly prepare, and that our team knows they're incoming so they can prepare to receive them in our tracking systems.
Q: What do you do with my paper documents after you convert them?
A: All documents are either returned to the client or securely shredded by our 3rd party vendor who maintains the appropriate certifications of shredding for us. All boxes to be shredded are tracked in our system, palletized and shrink wrapped before the vendor backs up to our dock to pickup in enclosed trailer for secure transfer to their shredding facility.
Q: Do I have to pull out all the staples?
A: No, you do not need to remove staples before scanning. As part of our bulk scanning and scan on demand services, we can do that for you and if you would like your files returned to you we will replace all the staples afterwards too.
Q: What happens if I need some of my documents back?
A: Access is always available throughout the processing project. We’ll retrieve and re-file anything you need during the conversion.
Q: Do you take on small document scanning jobs?
A: Yes we do, but we specialize in high speed and high volume, so minimum fees may apply. Contact us for a customized quote.
Q: How much does document scanning cost?
A: The price of your projects will vary according to exactly what you are looking for. It’s important to determine how much you have to scan, and any special features or service options you need. Contact us for a customized quote.
Reviews
"The Scanning Company played a pivotal role in our recent victory in a discovery case involving one of our clients. Unlike other vendors, their exceptional support, particularly from John, stood out. He provided unbiased and invaluable insights into his involvement in the project which our client had engaged The Scanning Company for. Their professionalism and support were instrumental in our success."
"The Town of Telluride experienced a smooth transition with The Scanning Company. From picking up the documents to rush pulls; the staff was very communicative and always quick to provide scans. Turn around for the full project was incredibly fast and the quality was great."
"Wow! What a wonderful company. They scanned 30,000 patient charts for us in color. They set up all our computers (16) to work with the scanned documents easily. They definitely did more than they were required to do. Their HIPPA compliant policies certainly made us feel secure."
"The Scanning Company has been great to work with on our scanning project. Their team did a great job coordinating with the business to pick up boxes on time and communicate weekly on scanning progress as well as document image availability."
"The Scanning Company did a wonderful job with scanning our company's personnel records and other confidential documents to facilitate our paperless initiative. Everyone we worked with was extremely knowledgeable, responsive, and professional throughout our project. I highly recommend their services."
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"The Scanning Company did a wonderful job with scanning our company's personnel records and other confidential documents to facilitate our paperless initiative. Everyone we worked with was extremely knowledgeable, responsive, and professional throughout our project. I highly recommend their services."
Laura K.
San Diego, CA
Why partner with The Scanning Company?
Discover the future of document management
We go beyond the initial scope of work and partner with our clients to solve problems. Our team is composed of trustworthy professionals that are truly passionate about your digital transformation.
Dedication to security
Ensure the utmost confidentiality of your data and documents with our industry-leading security measures.
15+ years of experience
We've partnered with countless companies across the nation, providing top-notch document scanning and BPO solutions.
Top-notch quality
Our state-of-the-art equipment delivers unmatched efficiency and the highest quality for our clients.
Tailored solutions
Seamless personalized solutions, collaborating with clients at every phase of their digital transformation journey.
Leading technology
The most advanced software to guarantee your data's security and on-demand availability in the cloud.
Fast turnaround times
Delivering top-notch work and meeting even the tightest deadlines, so you can relax and leave it to us.