Digital Mailroom Services
Modernize, accelerate and automate your organization's mailroom
Make the leap to a paperless operation with The Scanning Company's mailroom solution.
The old-fashioned mail handling method is not just time-consuming and costly; it's also wasteful. By transitioning to a digital mailroom, your mail can be seamlessly directed to the intended recipient's email for immediate access. This shift empowers organizations to filter out spam, promptly archive vital documents like invoices, and enhance compliance by reducing the risk of lost paper mail.
At The Scanning Company, we're equipped to guide you through the conversion of your conventional mailroom into a digital one. With over 15 years of experience, we've assisted numerous organizations across diverse industries in transforming their paper-based processes into streamlined, secure, and efficient operations. You can rely on us to handle your mail—opening, sorting, and managing it—and then routing it electronically to the recipient for review, approval, and processing.
Our unwavering commitment to employing the most advanced and secure technology ensures an impressive 99.999 percent uptime for our cloud software and workflow tools. Rest assured, we're dedicated to delivering your organization a safe, efficient, and effective digital mailroom solution.
- Mail collected according to your preference
- Mail opened, prepped & scanned
- Data capture & quality control
- Kick off automated workflow
- Data entry into your system
- Delivery to platform of your choice
FAQ
Q: What are the types of documents are supported by The Scanning Company’s digital mailroom solution?
A:
- Invoices - for AP/AR automation processes
- Applications (membership, employment, etc.)
- Employment applications
- Insurance appeals (applications, records, claims, forms)
- Legal documents
- Forms
- Paper-based mail
- And much more
Q: What are the advantages of transforming your mailroom with The Scanning Company?
A:
- Increase productivity: Having your mail digitized and indexed will free up staff members from processing documents manually.
- Secure document access: Your mail will be diverted to our secure facility, ensuring your private documents are kept safe. After being scanned, your digital files are available only to authorized staff, who can monitor a clearly defined audit trail to identify exactly who has accessed which documents.
- Saved space: By removing physical documents, your company will also experience fewer mailroom requirements, which will allow you to repurpose your current office space.
- Faster retrieval: We index digital documents according to a set of specific factors that we discuss during our initial consultation. With a simple digital search, you can find the information you need, quickly and efficiently, instead of frantically searching through old letters.
- Maintain your competitive edge: Keeps you ahead of competitors who haven't yet adapted to a digital environment.
- Process efficiency: We help you electronically route mail throughout your organization for review and approval, even to remote workers.
- Get rid of manual bottlenecks: Rules can be set to forward emails when someone goes on vacation to another employee, which will ensure that the process continues.
- Maintaining accurate records: Ensures mail is filed correctly and never lose a document again.
Q: How do you accept our mail/ documents?
A: Depending on your preference, we can pick up mail/documents at your location, receive at our local PO box, receive directly to our office or install network scanners and receive digital images.
Reviews
"The Scanning Company played a pivotal role in our recent victory in a discovery case involving one of our clients. Unlike other vendors, their exceptional support, particularly from John, stood out. He provided unbiased and invaluable insights into his involvement in the project which our client had engaged The Scanning Company for. Their professionalism and support were instrumental in our success."
"The Town of Telluride experienced a smooth transition with The Scanning Company. From picking up the documents to rush pulls; the staff was very communicative and always quick to provide scans. Turn around for the full project was incredibly fast and the quality was great."
"Wow! What a wonderful company. They scanned 30,000 patient charts for us in color. They set up all our computers (16) to work with the scanned documents easily. They definitely did more than they were required to do. Their HIPPA compliant policies certainly made us feel secure."
"The Scanning Company has been great to work with on our scanning project. Their team did a great job coordinating with the business to pick up boxes on time and communicate weekly on scanning progress as well as document image availability."
"The Scanning Company did a wonderful job with scanning our company's personnel records and other confidential documents to facilitate our paperless initiative. Everyone we worked with was extremely knowledgeable, responsive, and professional throughout our project. I highly recommend their services."
.jpg)
“We use The Scanning Company to sort and scan our mail to make processing invoices easier for our team. From the beginning, their team has been professional and courteous. The communication has been on par, and they continue to offer solutions and suggestions to help our processing.”
Jill Gonzales
Sr. Contracts Administrator
KB Home
Why partner with The Scanning Company?
Discover the future of document management
We go beyond the initial scope of work and partner with our clients to solve problems. Our team is composed of trustworthy professionals that are truly passionate about your digital transformation.
Dedication to security
Ensure the utmost confidentiality of your data and documents with our industry-leading security measures.
15+ years of experience
We've partnered with countless companies across the nation, providing top-notch document scanning and BPO solutions.
Top-notch quality
Our state-of-the-art equipment delivers unmatched efficiency and the highest quality for our clients.
Tailored solutions
Seamless personalized solutions, collaborating with clients at every phase of their digital transformation journey.
Leading technology
The most advanced software to guarantee your data's security and on-demand availability in the cloud.
Fast turnaround times
Delivering top-notch work and meeting even the tightest deadlines, so you can relax and leave it to us.