Going Digital: How a Digital Mailroom Can Reduce the Risk of Exposure to Germs and Pathogens

A digital mailroom is a system that allows businesses to manage and process their physical mail electronically. By using a digital mailroom, businesses can avoid the potential risks of contracting germs from paper-based mail, which can be particularly important during the COVID-19 pandemic.

One of the main benefits of a digital mailroom is that it allows for the digitization of physical mail, which can then be accessed and shared electronically. This eliminates the need to physically handle paper-based mail, reducing the risk of exposure to germs and other pathogens. 

Additionally, digital mailrooms often include features such as optical character recognition (OCR), which can automate the process of reading and analyzing mail, further reducing the need for physical handling.

Additional Benefits of Switching to a Digitized Mailroom

Another advantage of using a digital mailroom is that it can help businesses to improve their mail management processes. For example, many digital mailroom systems include tools for routing and tracking mail, which can help businesses to more efficiently manage their mail and ensure that important documents are not lost or delayed. Additionally, digital mailrooms often include tools for searching and retrieving mail, which can help businesses to quickly and easily find specific documents when they are needed.

Digital mailrooms can also help businesses to reduce their environmental impact by reducing the need for paper-based mail. Digital mailrooms often include tools for creating and sending electronic documents, which can help businesses to avoid printing and mailing documents. Additionally, digital mailrooms can help businesses to reduce their storage costs by allowing them to store mail electronically, rather than physically.

In conclusion, a digital mailroom is a valuable tool for businesses looking to reduce the risk of contracting germs from paper-based mail. By digitizing physical mail, reducing the need for physical handling, and improving mail management processes, digital mailrooms can help businesses to protect the health of their employees and customers. Additionally, digital mailrooms can also help businesses to improve their environmental impact and reduce their storage costs.

If you are considering switching to a digital mailroom either to save money or to reduce your exposure to pathogens, we are here to assist you. For more information, contact one of our digital mailroom consultants.